Forms and Resources

The Accounts Payable department is responsible for processing various types of disbursements which include procurements, reimbursements, honoraria and scholarships. The Foundation has a fiduciary responsibility to donors to ensure that funds are utilized in accordance with the terms and conditions of their gifts while adhering to various federal and state regulations.

The Accounts Receivable department is responsible for tracking monies owed to the Foundation pertaining to travel advances, student loans, bills of service, emergency loans to employees and other related items. Once payment or appropriate documentation has been received to recoup the amount due, the outstanding receivable will be cleared. Should payment or documentation not be received by the due date, the account will be considered delinquent and collection attempts may commence.

The Funds Management department is responsible for the administration of Foundation funds. This includes creating new funds, making changes to existing funds and closing funds. The Foundation has a fiduciary responsibility to donors to ensure that funds are utilized in accordance with the terms and conditions of their gifts. As such, any changes made to a fund established by a donor agreement require a gift amendment or other written approval from the donor before the changes can be made.

The Foundation receives monies with a gift and/or non-gift component. The Gift Services department processes charitable gifts and gift/non-gift splits. The Accounting Revenue department is responsible for reviewing and posting all non-gift deposits.

To help defray the costs associated with processing non-gift income transactions and disbursement requests, the Foundation assesses a 10 percent fee on all non-gift deposits received. The fee will be charged at the end of each month for non-gift revenues received during that month.

The Investment department is responsible for administrative oversight of the Foundation’s investments. These investments include long-term, short-term and trust assets. The Investment department is also responsible for the acceptance and valuation of all marketable securities that are gifted to the Foundation.

The Scholarships department is responsible for administering the disbursement of Foundation funds designated as student scholarships to the University. Many of our scholarships are possible only through the generous support of our donors. As such, the Foundation has a fiduciary responsibility to our donors to ensure that funds are utilized in accordance with the terms and conditions of their gifts while adhering to various federal and state regulations.

Scholarships expended from Foundation funds must be routed through FS4U (Finding Scholarships for You). If unsure whether a planned expenditure is considered a scholarship, please consult the Controller’s Office’s Student Payment Guidance page under the Resources menu below.