Generally, reference providers are not prevented from submitting references even after an opportunity end date has passed. However, they are prevented in the event that the opportunity is archived or the general and conditional applications are archived during cycle management.
Cloning opportunities is the process in which a copy of your existing Opportunity is made in order to accept new applications. Applicants from the prior Opportunity are cleared out; however, all descriptions, qualifications criteria, apply-to and post-acceptance questions remain intact.
The process of archival locks down the Opportunities and applications into a ‘read-only’ state and preserves them in your archives.
Log in to FS4U and clear up any outstanding awards that you are responsible for in a “Ready for Approval” or “Budget Pending” category.
Review your conditional application, if applicable, and existing opportunities to determine if any changes need to be made. An FS4U team member will be assigned to you who will work with you to make sure the system is set up appropriately for your department for the next award cycle.
Cycle management will be scheduled once per year in FS4U during October/November.
Cycle management is a process where we officially close the current scholarship cycle and start a new one. This process includes archiving the general application and any conditional applications which will allow for fresh applications to be received for the next scholarship cycle.