Forms and Resources

The Accounts Payable department is responsible for processing various types of disbursements which include procurements, reimbursements, honoraria and scholarships. The Foundation has a fiduciary responsibility to donors to ensure that funds are utilized in accordance with the terms and conditions of their gifts while adhering to various federal and state regulations.

The Accounts Receivable department is responsible for tracking monies owed to the Foundation pertaining to travel advances, student loans, bills of service, emergency loans to employees and other related items. Once payment or appropriate documentation has been received to recoup the amount due, the outstanding receivable will be cleared. Should payment or documentation not be received by the due date, the account will be considered delinquent and collection attempts may commence.

The Funds Management department is responsible for the administration of Foundation funds. This includes creating new funds, making changes to existing funds and closing funds. The Foundation has a fiduciary responsibility to donors to ensure that funds are utilized in accordance with the terms and conditions of their gifts. As such, any changes made to a fund established by a donor agreement require a gift amendment or other written approval from the donor before the changes can be made.

The Foundation receives monies with a gift and/or non-gift component. The Gift Services department processes charitable gifts and gift/non-gift splits. The Accounting Revenue department is responsible for reviewing and posting all non-gift deposits.

To help defray the costs associated with processing non-gift income transactions and disbursement requests, the Foundation assesses a 10 percent fee on all non-gift deposits received. The fee will be charged at the end of each month for non-gift revenues received during that month.

The Investment department is responsible for administrative oversight of the Foundation’s investments. These investments include long-term, short-term and trust assets. The Investment department is also responsible for the acceptance and valuation of all marketable securities that are gifted to the Foundation.

The Scholarships department is responsible for administering the disbursement of Foundation funds designated as student scholarships to the University. Many of our scholarships are possible only through the generous support of our donors. As such, the Foundation has a fiduciary responsibility to our donors to ensure that funds are utilized in accordance with the terms and conditions of their gifts while adhering to various federal and state regulations.

Faculty and staff wishing to request special event assistance from the Foundation’s event staff must review the special events policy and submit the special events request form. Before submitting a request, please be sure the event is in line with the Foundation’s mission to cultivate, steward and recognize donors and prospects who support or are interested in supporting the University’s academic vision and priorities.

The Foundation has an online system of accessing reports for Foundation funds which is made available to employees that have been authorized to view the reports. A request for web access to financial fund reports form must be completed and approved by the Responsible Party. Access may be authorized for an individual fund, multiple funds, or an entire department or academic unit. Visit reports.foundation.fsu.edu to access the online reports.